​RFP TitleProject Luma – Enterprise Resource Planning (ERP) Software Solution
RFP Lead

​Brian Benjamin, Deputy Chief of Staff, SCO
luma@sco.idaho.gov

Physical Address of RFP Lead​State of Idaho
Office of the State Controller
Attn: Brian Benjamin
700 W. State Street
Boise, ID 83720

 


 

The State of Idaho Office of the State Controller is issuing this Request for Proposal (RFP) to solicit proposals from firms interested in participating for the acquisition of a comprehensive ERP software solution, including functionality for Budget, Financial Management, Procurement, Human Capital Management, and Payroll.

Download Documents

  
  
  
  
Final System Modernization Study 01_13_2015.pdf
  
8/24/2018 12:34 PMcoles
Idaho RFP 2018-08 Attachment 1 - Requirements 2018-08-24.xlsx
  
8/24/2018 12:33 PMcoles
Idaho RFP 2018-08 Attachment 2 - Process Maps 2018-08-24.pdf
  
8/24/2018 12:33 PMcoles
Idaho RFP 2018-08 Attachment 3 - Cost Schedules 2018-08-24.xlsx
  
8/24/2018 12:33 PMcoles
Idaho RFP 2018-08 ERP Software Solution 2018-08-24.docx
  
8/24/2018 12:33 PMcoles
Idaho RFP 2018-08 ERP Software Solution 2018-08-24.pdf
  
8/24/2018 12:32 PMcoles

Submission of Proposals

 

  • Proposals must be submitted to the Office of the State Controller. Do not attempt to submit your response electronically through IPRO.
  • Responses to this RFP are due no later than Friday, October 5, 2018 at 3:00 PM MT.
  • The Offeror remains solely responsible for ensuring that its response is received by the time, date, and approved method as outlined below. Late proposals will not be accepted and will be automatically disqualified from further consideration. All proposals and any accompanying documentation become the property of the State and will not be returned. 
  • Sections 4 and 5 in the RFP outline a response format intended to obtain organizational and reference information from all Offerors, followed by specific response items pertaining to the Technical Proposal and Cost Proposal.
  • If Offeror wishes to submit a redacted copy of the response in accordance with Section 2.6 of the RFP, those additional files should be clearly marked as "redacted" and submitted along with the primary copy. Digital redacted versions are not required to be word-searchable.

 

Proposals may be submitted by either of the following methods:

 

1.  Digital Upload Submission of Proposals 

 

FileTransferButton.jpg 

Upload one (1) digital copy of all files in either Microsoft Word, Microsoft Excel or PDF format. The digital copies must contain searchable, copiable content (i.e., not scanned image files [except for scanned forms such as insurance forms and other required documentation]). The Technical Proposal submission files must be separate from the Cost Proposal submission files. All files may be submitted in the same upload, but the file(s) pertaining to each submission must be clearly marked and distinct.

Login credentials expire at 12:00AM MT every day.

Allow up to 1 hours to receive your login credentials. 

Do not wait until the last minute to upload proposals.

Click HERE for Step-by-Step File Transfer Instructions.

 

2.  Manual Submission of Proposals 

 

Manually submitted proposals must contain an original hardcopy with a handwritten signature. The proposals must be addressed to the RFP Lead and clearly marked "Project Luma, ERP RFP 2018-08". The Technical Proposal must be separate from the Cost Proposal. The Proposal­­ may be shipped in a single container, but the documents pertaining to each submission must be clearly marked and distinct. 

Offerors submitting manually must also submit one (1) digital copy of the proposal on a USB device. The digital copy shall be one (1) digital copy of all files in either Microsoft Word, Microsoft Excel or PDF format. The digital copies must contain searchable, copiable content (i.e., not scanned image files [except for scanned forms such as insurance forms and other required documentation]). The Technical Proposal submission files must be separate from the Cost Proposal submission files. All files may be submitted in the same USB device, but the file(s) pertaining to each submission must be clearly marked and distinct.

Deliver the manual submission to:

​State of Idaho
Office of the State Controller
Attn: Brian Benjamin
700 W. State Street
Boise, ID 83720

 


RFP Q&A

 

The Question and Answer period is Friday, August 24, 2018 - September 19, 2018.

Questions shall be submitted to the RFP Lead via email in the format outlined in section 2.4 of the RFP.

View Q&A Excel Sheet in the Document Library below:

  
  
  
  
2018-09-21 Luma RFP Question and Answer 5.0.xlsx
  
9/21/2018 8:44 AMMackenzie Smith
Response to RFP QA Question 2 – Supporting Document.pdf
  
9/6/2018 3:09 PMMackenzie Smith

 

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